Useful Tips

How to attach files (photos, videos) to email (E-mail) on iPhone and iPad

  1. Open the Mail program and click the icon or open an existing message. Then click in the box provided for the text of the email message.
  2. Press the cursor to open the editing menu.
  3. Click, then click Add Attachment. On the iPad, you can press a button on the keyboard, not the cursor.
  4. Select the file you want to attach in the Files program.
  5. After adding the desired file, click "Submit". If you need to add another file, repeat the above steps.


Adding a photo or video

  1. Open the Mail program and click the icon or open an existing message. Then click in the box provided for the text of the email message.
  2. Press the cursor to open the editing menu.
  3. Click, then click Insert Photo / Video. On the iPad, instead of the cursor, you can click and select the desired photo or video in the "Photo" program. Then click “Select.”
  4. After adding the desired file, click "Submit". If you need to add another file, repeat the above steps.


Insert Picture

  1. Open the Mail program and click the icon or open an existing message. Then click in the box provided for the text of the email message.
  2. Press the cursor to open the editing menu.
  3. Press until you see the "Insert Picture" option.
  4. Use your finger to draw the image you want. IPad Pro owners can sketch using the Apple Pencil.
  5. When the picture is ready, click Finish, and then click Insert Picture. The “Undo Changes” button allows you to return to the e-mail message by canceling the insertion of the picture.

After the attachment or photo is attached, you can use the Markup function to add a picture, text, caption or other elements to them.

Where are the files located?

Since iOS is a closed file system, even the location of certain types of files can raise questions. The thing is that a document, photo or video can be located in completely different places. For example, photos and videos in the Photos application, and documents or other files in iCloud Drive or some third-party cloud storage, such as Dropbox or Yandex.Disk. Therefore, when sending different types of files, the approach will be slightly different.

Attach photo or video to email on iPhone or iPad

There are two ways to do this.

Method 1 (application “Photos”):

1. Open the "A photo».

2. In the tabs "Albums" or "A photo»Select one or more (up to 5 pieces) photos or videos.

3. Press the buttonShare this».

4. Select the mail client Mail.

If you use a third-party email client, for example, Spark, repeat steps 1-3 of the instructions above, and then in the menu Share this press the button Still…, set the switch opposite the mail program to Includedand then select it in the main menu Share this.

Method 2 (Mail application):

1. Open the Mail app.

2. Create a new letter (the icon is located in the lower right corner).

3. Make a long tap on the body of the letter in the place where the photo or video should be, in the window that appears, click the right arrow and select "Insert photo / video».

4. Select the album you are interested in, and then a photo or video.

5. In the lower right corner, click the "Choose».

How to send files from iCloud Drive via mail to iPhone or iPad

Each owner of an iPhone, iPod touch or iPad after registering a personal Apple ID receives 5 GB of free cloud space. It can be used not only for data backup or photo / video storage, but also for various documents and other files.

1. Open the "post office».

2. Create a new letter (the icon is located in the lower right corner).

3. Make a long tap on the body of the letter and in the window that appears, double-click the arrow to the right, and then tap on “Add attachment».

4. Find the document you are interested in in iCloud Drive (or in another cloud storage) and tap on it.

5. Send an email with the attached file.

Automatically set up an email account

If you use mail services such as iCloud, Google or Yahoo, the Mail program can automatically set up an account after entering an email address and password. To do this, follow these steps.

  1. Go to Settings> Passwords and Accounts and select Add Account.
  2. Click the name of the email service provider.
  3. Enter your email address and password.
  4. Click the "Next" button and wait for the end of the account verification by the "Mail" program.
  5. Select which information from your email account, such as contacts or calendars, should be displayed on the device.
  6. Click the "Save" button.

If your email service provider is not listed, click “Other” to manually add an account.


Manual email account setup

To set up an email account manually, you will need the email settings used for your account. If the settings you need are unknown, try to find them or contact your mail service representatives. Then follow these steps.

  1. Go to Settings> Passwords and Accounts and select Add Account.
  2. Select “Other” and click “New Account”.
  3. Enter your name, email address, password, and account description.
  4. Click "Next." The Mail program will attempt to find the necessary email settings and complete the account setup. If the necessary email settings are found, click the Finish button to complete the account setup.


Manual account settings

If the Mail program cannot find the email settings, you will need to enter them manually. Click the “Next” button and follow these steps.

  1. Select the type of new account - IMAP or POP. If you are not sure which type to choose, contact your mail service representative.
  2. Fill in the fields “Incoming server” and “Outgoing server”. Then click the “Next” button. If the required information is unknown, try to find it or contact your mail service representative.
  3. If the entered settings are correct, click the "Save" button to complete. If the email settings are incorrect, you will be prompted to change them.

If you still cannot set up an email account or still save settings, contact your mail service representative.

The easiest option. Privnote

Easy and intuitive service for sending one-time notes. There is no Russian version, but working with Privnote is easy:

1. Go to the main page of the service.

2. Create a note.

3. You send the text, in return you get a unique link of the form https://privnote.com/xSZH3xxL#NnapXCK8Y.

4. Send to the recipient by e-mail from the same page or copy the link to Telegram, WhatsApp, Viber, etc.

5. You can also specify your e-mail. Then the service will send you a message to it when the recipient reads your note.

After reading the message will be automatically deleted.

The service checks the communication channels. If he determines that you or your interlocutor are listening, he will cancel the message.

And if you mistakenly sent a message to the wrong place, just open it here. The message will self-destruct and no one else will read it. After 30 days, all unread messages are deleted automatically.

Real email. Onetimesecret

Onetimesecret works the same way. But here you can create a temporary email address and account to set “pass phrases for greater security” and activate additional privacy settings. Pass phrases are valid for a certain time - from 5 minutes to 7 days.

The creators of the service note that Onetimesecret is convenient for sending passwords, links that are not relevant for a long time, etc. Nobody bothers to send the link to another source, but the service, of course, after the first opening will erase only the link, not the file itself.

Unread messages are deleted after 7 days for anonymous users and after 14 days for owners of free accounts. In one message, you can send up to 100 KB of information.

How safe is it? Of course, service owners can theoretically see what you sent. But, for example, if you pass the password, they do not know what account it is from. If you enter a pass phrase, then it is used to encrypt the message, and the service will no longer be able to decrypt it without this phrase (it is alleged that it does not store the phrase).

But the messages not saved in chat history. Even if someone tries to open the transmitted links, they themselves will not be able to read the messages (if you or the addressee have read them before). Conveniently.

By the way, if you sent a message, and the interlocutor could not read it, then the service has established that they are listening to it. Not a 100% guarantee, but a reason to think.

Another self-deleting mail. Destructing message

The Destructing Message service has been operating since 2006, and has not been noticed in data leakage scandals. In the form on the main page, you can create a message and select the time (from 45 seconds to 5 minutes) after which the message is destroyed. In response, a link is generated.

Only one user can read a message. After clicking on the link, the note will be automatically deleted. The service itself stores unread messages for 90 days.

Sending messages anonymous. Indicate e-mail, phone number or other contacts just nowhere.

How to send self-destructing emails in Gmail

For Gmail, there is a Dmail plugin for the Chrome browser. He makes ordinary letters self-destruct.

After installation, the extension is activated automatically. By default, messages are never deleted, but for each letter you can configure this option: delete after an hour, day or week.

If the recipient has Dmail installed, he will receive a link to read the letter in the browser. If not, the recipient will see a regular e-mail.

The only problem is that the encryption of letters occurs on the side of the extension for the browser, but the decryption key is contained in the letter. So the technical ability to read messages from developers remains.

In the future, the service should have paid accounts with the functions of a ban on message redirection and encryption of attachments.

By the way, in Gmail itself, you can enable the function of recalling letters sent by mistake. This is done in the settings (button in the upper right corner) - the item “Cancel sending” - “Enable the function of canceling sending”.

Here you can set the time interval during which you can refuse to send a message.

After activating the letter mode, the specified time is in the draft. In order not to send it, just delete the message on the “Drafts” tab. The function works only for new messages.

And where else are self-destructing messages?

Messages that are deleted automatically are in popular instant messengers. In secret Telegram chats, as well as in personal correspondence.

In secret chats, you need to click on the clock icon. On iOS, it is located on the text input panel, on Android, on the top panel. The message will be destroyed after the selected amount of time after reading by your interlocutor. It is deleted from both devices.

Self destruction also works for files that you share. To send a file with a limited "expiration date", insert it into the chat, and then click on the timer button in the lower right corner of the screen.

AT Viber the system is similar, but the timer button is in the lower left corner.

Self-destructing messages are a handy thing. Firstly, they get rid of irrelevant information. Secondly, they delight internal paranoid and increase the safety of correspondence.

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Read more about the Mail program

  • If you cannot send or receive emails, see this article.
  • Learn more about using your POP account.
  • If email settings are unknown, try to find them.
  • Learn how to set up an Exchange account.

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